Vendor Services, Records Management Off-Site Storage RFP

Submission Deadline
May 11, 2018 at 4:00 pm

NYCEDC seeks a qualified vendor (“Vendor”) to provide secure and confidential storage and tracking of its records (the “Services”) for its Records Management Department. The vendor shall adhere to industry standards and best practices to provide these Services in an accurate and professional manner.

Vendor facilities should have the capability for storage growth. NYCEDC requires secure and supervised pickup and delivery of undamaged and complete records from NYCEDC premises to Vendor’s facilities. Secure and confidential accession of NYCEDC records following pickup from NYCEDC premises. Quality control procedures for all inventory, storage and services. Capability to perform secure and confidential destruction or disposition of NYCEDC records.

NYCEDC plans to select a Vendor on the basis on factors stated in the RFP which include, but are not limited to: the quality of the proposal, experience of key staff identified in the proposal, demonstrated successful experience in performing services similar to those encompassed in the RFP.

It is the policy of NYCEDC to comply with all federal, state and City laws and regulations which prohibit unlawful discrimination because of race, creed, color, national origin, sex, age, disability, marital status and other protected category and to take affirmative action in working with contracting parties to ensure certified Minority and Women-owned Business Enterprises (MWBEs) share in the economic opportunities generated by NYCEDC’s projects and initiatives.

Respondents may submit questions and/or request clarifications from NYCEDC no later than 5:00pm on April 26, 2018. Questions regarding the subject matter of this RFP should be directed to [email protected]. For all questions that do not pertain to the subject matter of this RFP, please contact NYCEDC’s Contracts Hotline at (212) 312-3969. Answers to all questions will be posted by May 4, 2018, on this page.

Detailed submission guidelines and requirements are outlined in this RFP, available as of April 16, 2018. In addition to being able to download the document above, the RFP is available for in-person pick-up between 9:30 a.m. and 4:30 p.m., Monday through Friday, from NYCEDC, 110 William Street, 4th floor Mailroom Bid Desk, New York, NY (between Fulton & John streets). Responses are due no later than 4:00pm on May 11, 2018. Please submit two (2) HARD COPIES of the proposal in paper form and one (1) copy of the proposal in electronic format (either CD-ROM or USB device) to:

NYCEDC, 110 William Street, 4th floor Mailroom Bid Desk, New York, NY  10038
Attention: Maryann Catalano, Chief Contracting Officer, Contracts.

Companies who have been certified with the New York City Department of Small Business Services as Minority and Women Owned Business Enterprises (“M/WBE”) are strongly encouraged to apply.  To learn more about M/WBE certification and NYCEDC’s M/WBE program, please visit http://www.nycedc.com/opportunitymwdbe.