NYCEDC - Available Projects - Compliance Reporting

Working With NYCEDC

COMPLIANCE REPORTING

NYCEDC has compliance specialists to work with NYCEDC, NYCIDA and NYCCRC clients who benefit from our financial programs and/or loans. To receive benefits, our clients have agreed to regularly report specific details about their organizations. We collect this information to help them remain in good standing.

Many NYCIDA Agreements, NYCEDC Contracts of Sale or NYCCRC Loan Agreements require our clients to report specific information that may include insurance, employment and benefits information. Below you will find common compliance reporting forms.

EMPLOYMENT & BENEFITS REPORT

Each year, our clients are required by City and State legislation to report certain employment and benefit utilization.

The Employment & Benefits Report forms are required only for existing projects with NYCEDC, NYCIDA (via Contacts of Sale or Lease, Installment Sale and/or Project Agreements, respectively) or NYCCRC. If you are a prospective vendor or contractor these forms are not required.

Each Employment & Benefits Report PDF below includes:

An editable Employment & Benefits Report form
Detailed instructions

Please fill out the Employment and Benefits Report(s) that corresponds with the Agreement you have. If you are not sure which forms you should fill out please send an email to ComplianceReporting@nycedc.com.

2008 NYCIDA EMPLOYMENT & BENEFIT FORMS

2008 NYCIDA Employment & Benefits Report (209 KB)

2008 NYCIDA Location & Contact Information Form (75 KB)

2008 NYCIDA Subtenant Employment & Benefits Report - To be completed by all projects subleasing a portion of the project location to unaffiliated entities. (65 KB)

2008 NYCIDA Sales Tax Report - To be completed by all NYCIDA project companies with a valid letter of sales tax exemption. (51 KB)

2008 NYCIDA BIR Report - To be completed by all projects receiving BIR energy cost savings. (63 KB)

2008 NYCIDA Interest Rate Swap Certificate - To be completed by all projects all projects with NYCIDA bond financing. (66 KB)

2008 NYCEDC EMPLOYMENT & BENEFIT FORMS

2008 NYCEDC Employment & Benefits Report (198 KB)

2008 NYCEDC Location & Contact Information Form (50 KB)

2008 NYCEDC BIR Report - To be completed by all projects receiving BIR energy cost savings. (55 KB)

2008 NYCCRC EMPLOYMENT & BENEFITS FORMS

2008 NYCCRC Employment & Benefits Report (179 KB)

2008 NYCCRC Location & Contact Information Form (55 KB)

2008 NYCCRC Interest Rate Swap Certificate - To be completed by all projects with NYCCRC bond financing. (63 KB)

ST-60 "IDA APPOINTMENT OF PROJECT OR AGENT"

In order for a Project Company to receive a Letter of Authorization of Sales and Use Tax Exemption (the "Sales Tax Letter"), certain requirements must be met in order for purchases to be exempt from sales tax. A memorandum, which explains the requirements and procedures of using the "Letter of Sales Tax Exemption" and the subsequent appointment of Agents by the Company is available for download. In addition, the ST-60 "IDA Appointment of Project or Agent" Form is accessible for download as well. For more information on the ST-60, visit the New York State Department of Taxation and Finance. Any entity making purchases on the Company’s behalf (contractors, subcontractors, vendors) using the New York City Industrial Development Agency Sales Tax Letter must complete and submit this form.

ST-60 Memorandum (27.2 KB)

ST-60 Form (47.4 KB)

SUBTENANT OCCUPANCY

On an annual basis, our clients are required to report certain information relating to subtenants to NYCIDA/NYCCRC by completing the Subtenant Occupancy Survey.
The Subtenant Occupancy Survey is required only for existing projects with NYCIDA or NYCCRC (via Installment Sale and/or Lease Agreements, or Loan Agreements, respectively).

The Subtenant Occupancy Survey PDF below includes:

An editable Subtenant Occupancy Survey
Detailed instructions
Sample company information
A completed sample report

Please email completed Subtenant Occupancy Surveys to Jacqueline Chu at jchu@nycedc.com or fax to (212) 618.5738.

IDA Subtenant Occupancy Survey (116 KB)

CRC Subtenant Occupancy Survey (109 KB)

SUBTENANT OCCUPANCY APPLICATION LETTER

Subtenants at an eligible project location must be approved first by the New York City Industrial Development Agency prior to entering into any sublease. Please complete the following application for any subtenants you are contemplating. If you have existing tenants that were not authorized yet, please still complete this application. We will reach out to you.

2008 IDA Subtenant Occupancy Application Letter (40 KB)

ST-340 "ANNUAL REPORT OF SALES AND USE TAX EXEMPTIONS "

The General Municipal Law (GML) and the Public Authorities Law require the agent/project operator(s) of an Industrial Development Agency (IDA) to file an annual report of Sales and Use Tax Exemptions (Form ST-340) with the New York State Department of Taxation and Finance (NYSDOTF). All IDA project companies whose Letter of Sales Tax Exemption was valid at any time during the past calendar year (January 1- December 31) must file this form. Only the project companies appointed by the IDA must file the Form ST-340. Contractors, subcontractors, consultants, or agents appointed by the agent/project company should not themselves file Form ST-340.

The report must show the total value of all state and local sales and uses taxes exempted during the calendar year. You must file Form ST-340 on a calendar-year basis. It is due to the NYSDOTF on the last of February. The original form (wet signature) must be sent to the NYSDOTF and one copy must be sent to the NYCIDA Compliance Department. The form and instructions are available for download below. Please email completed forms to Robert Millus at rmillus@nycedc.com or fax to (212) 618.5738.

ST-340 Form (95.2 KB)

PROJECT COMPLETION

Clients are required to report when a project is undergoing construction or renovation. The Project Completion Certificate and Survey PDF includes the following:

Exhibit A: Location of Construction
Exhibit B: Project Completion Certificate, which certifies that project construction/renovation/installation has been substantially completed
Exhibit C: Project Completion Survey

Please review your Lease Agreement for the specific requirements of your project. Certificates and Surveys can be emailed to Franz Hewitt at fhewitt@nycedc.com or faxed to 212.618.5738.

Project Completion Certificate and Survey

CONTACT INFORMATION

If you have any questions, we invite you to call the NYCEDC/NYCIDA Compliance Reporting Hotline at (212) 312-3963 or email us at ComplianceReporting@nycedc.com.