VENDEX stands for the Vendor Information Exchange System, a database of information of vendors who do business with the City. This database is maintained by the Mayor’s Office of Contract Services. Most of the information that is placed on the database comes from the VENDEX forms which vendors must fill out for certain types of contracts or when certain thresholds are reached. This is one of the tools that City agencies use in order to determine a vendor’s responsibility.

The PDF links below are copies of the VENDEX documents.  Because the MOCS occasionally releases updated forms, vendors should verify with MOCS that they are using the most up to date forms and following the most up to date processes.
For more information regarding the VENDEX forms or system, please dial 311 (in New York City) or visit www.nyc.gov/VENDEX.

VENDEX Certification of No Change (PDF)
VENDEX Principal Questionnaire (PDF)
VENDEX Vendor Questionnaire (PDF)
A Vendor’s Guide to VENDEX (PDF)

Most contracts and other agreements and legal documents require the individual or entity contracting with NYCEDC to obtain and maintain insurance coverage. We’ve included a sample ACCORD certificate, which is a common form used in the industry to show a snapshot of the insurance that a particular vendor has. You may also be required to submit actual policies or endorsements.

The contract between NYCEDC and the vendor contains the specific details about the types and amounts of insurance required for a specific project. Specific insurance requirements are set forth in the particular contract or other legal document you will be asked to sign. Please be sure to carefully review and maintain compliance with these and all other contractual requirements.

Local Law 34 of 2007 (LL 34) requires the creation of a database containing information about entities that do business with the City as defined by the law, and principal officers, owners and senior managers of these entities. This information will be collected on Doing Business Data Forms that are distributed, collected and reviewed by agencies, and forwarded to the Doing Business Accountability Project (DBAP) at MOCS for processing. Collected data will be used to identify entities and people who are subject to LL 34’s limitations on campaign contributions in municipal elections.

If you have any questions or concerns, please contact the Doing Business Accountability Project at 212-788-8104 or DoingBusiness@cityhall.nyc.gov.