EMPLOYMENT & BENEFITS REPORT

Each year, our clients are required by City and State legislation to report certain employment and benefit utilization. The Employment & Benefits Report forms are required only for existing projects with NYCEDC, NYCIDA (via Contacts of Sale or Lease, Installment Sale and/or Project Agreements, respectively) or NYCCRC. If you are a prospective vendor or contractor these forms are not required. Each Employment & Benefits Report PDF below includes: An editable Employment & Benefits Report form  Detailed instructions  Please fill out the Employment and Benefits Report(s) that corresponds with the Agreement you have. If you are not sure which forms you should fill out please send an email to ComplianceReporting@nycedc.com.

FY2009 NYCIDA EMPLOYMENT & BENEFIT FORMS

	FY2009 NYCIDA Employment & Benefits Report (197 KB)
	FY2009 NYCIDA Subtenant Employment & Benefits Report - To be completed by all projects subleasing a portion of the project location to unaffiliated entities. (63 KB)
	FY2009 NYCIDA Sales Tax Report - To be completed by all NYCIDA project companies with a valid letter of sales tax exemption. (51 KB)
	FY2009 NYCIDA BIR Report - To be completed by all projects receiving BIR energy cost savings. (50 KB)

FY2009 NYCEDC EMPLOYMENT & BENEFIT FORMS

	FY2009 NYCEDC Employment & Benefits Report (178 KB)
	FY2009 NYCEDC BIR Report - To be completed by all projects receiving BIR energy cost savings. (54 KB)
	FY2009 NYCEDC Subtenant Employment & Benefits Report - To be completed by all projects with subtenants (62 KB)

FY2009 NYCCRC EMPLOYMENT & BENEFITS FORMS

	FY2009 NYCCRC Employment & Benefits Report Packet (250 KB)

SAMPLE DOCUMENTS

To better serve you we have provided samples of necessary documents that must be returned with the Employment and Benefits Report.

	Sample of NYS-45 Summary Page - Only the summary page of the NYS-45 is necessary when returning E&B reports (221 KB)

ST-60 "IDA APPOINTMENT OF PROJECT OR AGENT"

In order for a Project Company to receive a Letter of Authorization of Sales and Use Tax Exemption (the "Sales Tax Letter"), certain requirements must be met in order for purchases to be exempt from sales tax. A memorandum, which explains the requirements and procedures of using the "Letter of Sales Tax Exemption" and the subsequent appointment of Agents by the Company is available for download. In addition, the ST-60 "IDA Appointment of Project or Agent" Form is accessible for download as well. For more information on the ST-60, visit the New York State Department of Taxation and Finance.  Any entity making purchases on the Company’s behalf (contractors, subcontractors, vendors) using the New York City Industrial Development Agency Sales Tax Letter must complete and submit this form.

	ST-60 Memorandum (33 KB)
	ST-60 Form (47 KB)

SUBTENANT OCCUPANCY

On an annual basis, our clients are required to report certain information relating to subtenants to NYCIDA by completing the Subtenant Occupancy Survey. The Subtenant Occupancy Survey is required only for existing projects with NYCIDA (via Installment Sale and/or Lease Agreements, or Loan Agreements, respectively). The Subtenant Occupancy Survey PDF below includes: An editable Subtenant Occupancy Survey  Detailed instructions  Sample company information  Please email completed Subtenant Occupancy Surveys to ComplianceReporting@nycedc.com or fax to (212) 618.5738 no later than February 1, 2010.

	CY2009 IDA Subtenant Occupancy Survey (112 KB)

SUBTENANT OCCUPANCY APPLICATION LETTER

Subtenants at an eligible project location must be approved first by the New York City Industrial Development Agency prior to entering into any sublease. Please complete the following application for any subtenants you are contemplating. If you have existing tenants that were not authorized yet, please still complete this application. We will reach out to you.

	2009 IDA Subtenant Occupancy Application Letter (43 KB)

ST-340 "ANNUAL REPORT OF SALES AND USE TAX EXEMPTIONS "

The General Municipal Law (GML) and the Public Authorities Law require the project companies of an Industrial Development Agency (IDA) to file an annual report of Sales and Use Tax Exemptions (Form ST-340) with the New York State Department of Taxation and Finance (NYSDOTF). All IDA project companies whose Letter of Sales Tax Exemption was valid at any time during the past calendar year (January 1- December 31) must file this form. Only the project companies appointed by the IDA must file the Form ST-340. Contractors, subcontractors, consultants, or agents appointed by the agent/project company should not themselves file Form ST-340. The report must show the total value of all state and local sales and uses taxes exempted during the calendar year. You must file Form ST-340 on a calendar-year basis. It is due to the NYSDOTF on the last day in February. The original form (wet signature) must be sent to the NYSDOTF and a copy must be sent to the NYCIDA Compliance Department. The form and instructions are available for download below.   Please email completed forms to ComplianceReporting@nycedc.com or fax to (212) 618.5738.

	Form ST-340 (101 KB)

PROJECT COMPLETION

Clients are required to report when a project is undergoing construction or renovation. The Project Completion Certificate and Survey PDF includes the following: Exhibit A: Location of Construction Exhibit B: Project Completion Certificate, which certifies that project construction/renovation/installation has been substantially completed Exhibit C: Project Completion Survey Please review your Lease Agreement for the specific requirements of your project. Certificates and Surveys can be emailed to Franz Hewitt at fhewitt@nycedc.com or faxed to 212.618.5738.

	Project Completion Certificate and Survey (57 KB)

CONTACT INFORMATION

If you have any questions, we invite you to call the NYCEDC/NYCIDA Compliance Reporting Hotline at (212) 312-3963 or email us at ComplianceReporting@nycedc.com.